(MA-6) Preparing Your Arrival List
It is important you can have the information you need by your side as your attendees arrive. This is done by adding information to the "Arrival List".
Arrival List - What You Can Add
Here is an overview of the information you can add to the Attendee List:
Any written notes you choose to make
The response to specific questions you have asked
Contact details in terms of email addresses and mobile phone numbers.
Generating and Printing the Arrival List
To create the Arrival List:
The Arrival List then appears in a separate tab of your browser:
In the example shown here, we are seeing just the list of attendee names, without any of the other information added.
To print the list:
A print preview window will appear:
If you like to work without paper, you could print the list to a PDF document and view that on a mobile or tablet device.
Adding Contact Details
To add contact details to the list:
Adding Question Responses
You can add the responses to any of the questions asked on the booking form.
To have a set of responses added to the Arrival List:
Those responses will then be visible on the Arrival List:
There are some kinds of responses where it isn't completely clear what the question was. In this case you can make the question visible to:
The question type is then shown before the response:
Showing Arrival List Notes
In the Bookings - Attendees area, you have the opportunity to add "Arrival List Notes". How to do this is discussed in lesson MA-2.
These notes will then automatically be visible in the final column of the Arrival List:
Summary
We have seen how to create an Arrival List of information that you may want to have with you as your attendees arrive at your activity.
We've seen how to add contact details, the responses to specific questions, and your own notes you have made about specific attendees.
These first six lessons now complete the details of how you can work with information regarding your attendees. In the next lesson we will take a look at how to manage those who do not initially make it onto your activity and have been added to the Waiting List.
Last updated